Candidate Privacy Policy

PRIVACY NOTICE - CANDIDATE DATA (INDIVIDUALS)

Overview

We will only collect and process the right amount of your personal data from you for the specific purposes that we need it.

We only use your personal data for clearly defined purposes.

We have identified the legal basis for the processing of your personal data.

The service we provide means we do need to share your personal data with other organizations.

We endeavor to keep your personal data safe and secure at all times.

We may have to transfer your personal data outside of the UK and EU.

We only keep your personal data for a set period of time.

You can keep in control of your personal data through the various rights you have.

We are happy to speak to you about what we do with your personal data.

Changes made to our privacy notice

We exercise our right to update this Privacy Notice at any time, including to keep up to date with data protection law and accurately reflect Evelyn Gordon (Limited)’s practices surrounding data processing. Any changes made to our Privacy Notice come into effect when posted on this page (date of the latest update can be found at the top of this page).

Personal data collected

To enable us to provide a tailored service specific to meet your needs and find you the most appropriate job opportunities our clients have to offer, we need to collect some or all of the following information from you:

• Full name

• Email address

• Postal address

• Telephone number(s)

• Nationality

• Employment history

• Details of work, including salary and future employment needs

• Skills and experiences

• Education and qualifications

• Number of dependents

• Any other information you choose to tell us

Data processed by Evelyn Gordon (Limited) is collected in several ways. This information can be provided by you directly, provided by a third party, or collected automatically via our website.

By using our website and sending any email communications, our systems may obtain your IP address.

Sensitive Data may be provided by yourself or collected by us, where permitted by law, in order to measure job applicability. This includes information relating to your health, criminal records, and trade union membership.

Collecting personal data directly from you

You may provide your personal data to us via one of the following ways:

• Applying for a specific job that is advertised on our website

• Submitting your CV via the candidate services area of our website

• Emailing your CV directly to one of our consultants

• Leaving your details with a consultant at a recruitment or graduation fair

• Collecting personal data from other sources

We may obtain information about you via one of the following ways:

• We search professional networking sites, such as LinkedIn, and job boards to establish if there are any potential candidates who would be suitable for a job vacancy we are looking to fill.

• Referral from an existing candidate – they may share your personal data with us and ask us to contact you as you are interested in new career opportunities.

What we use your personal data for and the legal basis we rely on

We process your personal data for the following purposes:

• For recruitment purposes, to match you to a job vacancy we are recruiting for on behalf of our clients.

• For marketing purposes, for example, to re-contact you in the future to inform you of new opportunities.

Recruitment purposes

We want to make sure that we can find you the right job opportunity for you, so we need to know certain information about you to enable us to tailor our search to the most relevant client and job they have available. We will gather this information from you or collect it from other sources such as LinkedIn.

A consultant who works within your business/market sector will spend time with you discussing your career, lifestyle, etc., to establish the kind of job you are seeking. They will then send a confidential profile to clients and potential client businesses who have or may have a role available within their business that would fit your criteria. This confidential profile will provide the client business with information about you. If they are satisfied with what they have read, we will move forward to providing them with your name and other personal data.

If you have submitted your CV directly to us, we will read and assess this to identify if your career history, skills, and experience are a suitable match for one of our vacancies. We may not have any suitable vacancies for you. If you are not contacted within 6 months of sending your CV to us, please accept this as your CV has not been suitable; processing will have ceased, and your CV completely erased from our database.

Legal Basis - Consent

When you have made the initial contact with us, for example, by applying for a job we are advertising on our website, uploading your CV via the candidate portal of our website, or leaving your CV and details with one of our consultants at a recruitment event, you will have consented to us processing your personal data for the purpose of us contacting you to progress your job search application.

We will always obtain your consent to submit your personal data to any of our clients. Consent is gathered in the form of consent forms, which will be sent to you by one of our consultants before any action is taken.

Legal Basis - Legitimate Interests

We do not think it is unreasonable for an individual to expect to be contacted by a recruitment agency if they publish details about their professional profile and career history on professional networking sites, such as LinkedIn. Along with searching our own database of candidates, we often review professional networking sites and job boards to identify any potential candidates who may be suitable to fill a vacancy one of our clients has on offer. If we identify such a candidate, we will make initial contact with them to introduce ourselves and the opportunity available.

We have documented our decision-making for relying on legitimate interests for this purpose in a Legitimate Interest Assessment to ensure our legitimate interests are not overridden by the rights of individuals whose personal data is to be processed. If you would like to know more about the assessment we undertook, please contact our Data Protection Manager.

Marketing purposes

We pride ourselves on offering a tailored service to our candidates and would like to be by your side right through your career till retirement (however early or late that might be). We know that for some people there is a need to move to new jobs to enhance their career prospects and progress to the top. We, therefore, want to keep you informed of any new job opportunities that become available that you may be interested in.

You can change your marketing preferences at any time by contacting our Data Protection Manager.

Who we will share your personal data with

We will share your personal data with:

• Our existing clients who have job vacancies to fill.

• Prospective clients who we feel may be able to provide a suitable career opportunity for you.

• The appropriate legal entities, if required by law.

We will always ask for your express and informed consent to send your personal data to existing or prospective clients.

When a new recruitment business is set up under Evelyn Gordon (Limited), all data subjects and their data processed whilst working for Evelyn Gordon (Limited) will be transferred across to the new company.

How we keep your personal data safe

Evelyn Gordon (Limited) takes the security of your personal data seriously and we have put in place the most appropriate organizational and technical measures to safeguard personal data, including encryption, password protection, and secure premises.

• Retention periods and data disposal

• Unsuccessful CVs are deleted after 6 months.

• Active candidates’ data is retained for up to 10 years after the last communication.

• Successful candidates’ data is retained for 6 years post-employment.

Your rights

You have rights under GDPR to access, update, delete, or restrict the processing of your data. You can also object to processing or transfer your data under specific circumstances.

If you would like to exercise your rights, contact our Data Protection Manager:

Phone: +44 (0) 2035 764 577

Email: hello@evelyn-gordon.com